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2016 Award Entry Terms & Conditions

Categories

Please take note that there have been considerable changes in the Categories for 2016 so please read them carefully.

An example of this is the Web & New Media category has been absorbed into various other categories.

The Terms & Conditions for entry into the 2016 ACS State & Territory Awards for Cinematography have also changed so also read them carefully.

Entry Identification & Submission Requirements

You will receive your unique entry number & Awards entry label via a confirmation email on completion of the online entry form. This email will contain instructions on how to submit your entry, and will reference your unique entry number that you'll need to submit with your entry.

Entries will not be accepted without the entry number clearly visible on the outside of the media whether it be USB, portable Hard Drive or DVD/BD Disc. You must put the media, wrapped in bubble wrap or similar, in an envelope along with the Awards entry label clearly showing the Category number, project name, entry number & file-type.

Data file entries must be named correctly. The file must adhere to the following naming convention, note - do not put the entrant’s name in the file name:
category#_projectname_entrynumber.file-type
Follow this naming convention EXACTLY
Sample file name: Cat12_birdsofsuva_89.mov

Entrants may place multiple entries on USB drives or portable Hard Drives, though an online entry form must be submitted for each individual entry. Each entry file name must follow the naming protocol and USB drives or portable Hard Drives require a separate label for each file on the drive/s.

All entries must have the Awards entry label attached (this label is supplied with the confirmation email that the entrant will receive after submission of the online entry form) and be received via mail, courier or hand delivery to the address listed on the entry form, by the due date and time. LATE ENTRIES WILL NOT BE ACCEPTED.

If entries are on USB drive/s wrap them in bubble wrap then place them in a sealed envelope, ON THE OUTSIDE OF THE ENVELOPE WRITE IN THIS ORDER:
category#_projectname_entrynumber.file-type
AND INSIDE THE ENVELOPE ALSO INCLUDE AN AWARDS ENTRY LABEL WITH:
category#_projectname_entrynumber.filetype
Sample file name: Cat12_birdsofsuva_89.mov

Entry Quality Requirements

Always submit the highest quality file and media for every entry so they can be judged accurately and winner’s work screened in the best possible form at the Awards.

Poor quality entries impede the ability to accurately judge the work, which may result in the disqualification of your entry, and if this is the case, entry fees are non-refundable.

The ACS reserves the right to reject entries with sub-standard quality.

Entry Format Requirements

Entries will only be accepted in the following formats:

• Data files: h.264, ProRes QT and Avid DNx on USB or Portable Hard Drives

• Commercially produced DVD’s. PAL Standard. Australian Region. NO SELF- AUTHORED DISCS WILL BE ACCEPTED.

• Commercially produced BluRay Discs. Australian Region. NO SELF- AUTHORED DISCS WILL BE ACCEPTED.

• DCP may be accepted at some Branches. Check with your branch.

Preferred method of delivery of entries is on USB or Hard Drives. Files may be uploaded to FTP servers according to the guidelines of your ACS Branch.

Victorian and Tasmanian Members ONLY: Upload via FTP is permitted - 20gb or less. . NO FILE SPLITTING. The upload link is via the Entry Form for Vic/Tas.


16:9 monitors are used for judging and at the Awards screening. All entries should be submitted 16:9 full height anamorphic. 4:3 entries should be pillar boxed. 1.85 & 2.40 entries to be letterboxed.

2016 Awards Terms & Conditions

1. Direct entries are not permitted into the ACS National Awards. Gold Award Winners from each of the current State and Territory branch awards are the only entries eligible into the ACS National Awards. Branches will automatically enter State Gold Award winning entries into the National Awards and pay the entry fees.

2. An “entry” constitutes a single entry. Each episode (or webisode) of a series is classed as a single entry. Only one episode (webisode) of a series per entrant from a particular production may be eligible for an award.

3. An entry may be submitted in only one category. Cut down versions of an entry may not be entered. Duplicated media entered in more than one category will not be accepted.

4. Each entry must be submitted separately using the online form. The ACS must receive full payment for all of the entries submitted. Payment accepted by EFT, Visa, cash, cheque or money order (made out to the relevant ACS Branch) in Australian dollars only.

5. Only Accredited, Full, Active, Student & CineKids members may enter. You must be a current financial member of the Society and have been totally responsible for the visual content and lighting of the entry. (CineKids may have had assistance or mentorship with their work.) You must enter only into the State or Territory Branch of which you are a member.

6. All entries must have been completed within 2 years of the current awards and must not have been previously entered into any other ACS awards.

7. CineKids may enter only the CineKids Category and entrants must have been between 10 and 15 years old at the time of filming the entry. There are two age groups for CineKids entrants: (a) 10 - 12 Years (b) 13 - 15 Years. Entrants must put their Date of Birth and date of filming the entry on the entry form. There can be a Gold Award certificate and an Encouragement Award certificate in both age groups. A maximum of 2 entries per CineKid is allowed.

8. Student Category entrants may only submit a maximum of two entries. You must state the name of your Film School, Cinematography Course or Secondary School that you were attending at the time of filming your entry in the ‘Relevant Information’ field on the online Entry form.

9. All entries containing computer generated images (CGI) or CGI manipulation must include a description of such CGI and a time code reference of where it occurs and/or a description of the entrant’s role in the CGI component. Judges reserve the right to reject an entry considered to be CGI manipulated without a written explanation in the online entry form.

10. Joint entries will not be accepted. If a project has more than one cinematographer, then only the cinematographer who has filmed a minimum of 70% of the project may enter it, i.e. the Principal Cinematographer. The cinematography of others and details of their involvement must be provided, clearly highlighting their work by stating the relevant time codes. In Cat 2: Specialised & Experimental, entrants may enter specialised sections if less than 70% of complete projects, e.g. underwater photography, aerial photography, etc. Any work not shot by the entrant should identified, preferably by watermarks, e.g. “Not Entrants”.

11. Each entry must be provided as a properly named, separate data file. An entrant can supply multiple data file entries on USB drive or portable hard drive. Other media may only contain one entry each. Entries will only be accepted on the formats listed in these Terms & Conditions.

12. Only commercially produced DVD/BD entries will be accepted due to the unreliable quality of “self authored” DVD/BD’s.

13. In the interests of anonymity, wherever possible an entrant’s name should not appear in the opening vision or on DVD/BD menus, excluding final production credits. Do not put entrants name in data file names.

14. At each of the State/Territory Awards, the adjudication panel consists of five Accredited ACS members (a minimum of two from interstate) who will follow the ACS Judging Guidelines. The panel may award a maximum of three Gold awards, two Silver awards and one Bronze award except in the Student Category where just one Gold, Silver or Bronze may be awarded and the CineKids Category where a Gold Certificate or Encouragement Award certificate may be awarded. If no entry reaches a sufficiently high standard then the panel may withhold giving an award in any category or may not give an award at each level. The decisions of the panels will be final and binding and no correspondence or discussion whatsoever will be entered into.

15. The adjudication panel may re-categorise any entry which it considers has been entered into the incorrect category. No fees will be refundable as a result of this action.

16. All entries, including the physical media, must be received by the host State or Territory’s deadline and late entries will not be considered for judging.

17. The Society will take all due care but WILL ACCEPT NO RESPONSIBILITY WHATSOEVER FOR LOSS OR DAMAGE TO AN ENTRY. INSURANCE OF THE ENTRY IS THE ENTRANT’S RESPONSIBILITY.

18. Entries will be held for collection for up to 3 months, after which time they will be discarded. You may request return of your entry at your expense. Please contact your Branch within 2 months of the Awards.

19. Copyright clearance, and all related permissions and clearances from the relevant Producer(s) to screen an entry are entirely the entrant’s responsibility. The Society accepts no responsibility for any copyright infringement.

20. BluRay discs can be heavily protected. Winning BluRay entrants may be requested to supply an excerpt of their entry on another format for screening at award ceremonies.

21. Entries will be only accepted on correctly and fully completed online entry forms, submitted on approved formats that have followed the ACS naming conventions EXACTLY.

22. On each online entry form all entrants are required to:
Identify all CGI work.
Identify all cinematography by others.
Have arranged all clearances and permissions.
Be current, financial ACS members.
Include full payment for all of their entries.
Submit their entries only in an approved format. (See next item)

23. Approved Formats:

Data files are the preferred method of entry, and must adhere to the following guidelines in order to preserve image quality benchmarks:

H.264: Quicktime or MP4 files with a data rate of 5000kbps or greater.

ProRes: Quicktime files, ProRes422 preferred.

Avid DNxHD: Quicktime files in online resolution (ie 50mbps or higher), DNxHD 36 preferred.

16:9 monitors are used for judging.
All entries must be submitted 16:9 full height anamorphic.
4:3 entries should be pillar boxed. 1.85 & 2.40 entries should be letterboxed.

24. Approved Submission Methods:

Data files may be submitted on USB drives or portable hard drives.
Files may be uploaded to FTP servers according to the guidelines of your ACS Branch. See below:

NSW/ACT/QLD/SA/WA/NT
FTP may only be accepted if you are in a remote location and not able to post or deliver a USB drive or portable hard drive. (FTP file types: h.264 codec, ProRes422 or DNxHD - max 500mb!) To enter via FTP you will need to contact your Branch Awards organiser to access the FTP link.

VIC/TAS
All entry files may be uploaded to FTP provided they are 20gb or less. Entries must be a single file – no splitting. (FTP file types: h.264 codec, ProRes422 or DNxHD) The Branch will provide the FTP at the time of Awards Entries or contact your Branch.

25. Identification and Submission of your Entries.

You will receive your unique entry number & Awards entry label via a confirmation email on completion of the online entry form. This email will contain instructions on how to submit your entry, and will reference your unique entry number that you'll need to submit with your entry. FOLLOW THESE INSTRUCTIONS CAREFULLY.

Data file entries must be named correctly. The file must adhere to the following naming convention, note - do not put the entrant’s name in the file name:
category#_projectname_entrynumber.file-type
Follow this naming convention EXACTLY
Sample file name: Cat12_birdsofsuva_89.mov

Entrants may place multiple entries on USB drives or portable Hard Drives, though an online entry form must be submitted for each individual entry. Each entry file name must follow the naming protocol and USB drives or portable Hard Drives require a separate label for each file on the drive/s.

All entries must have the Awards entry label attached (this label is supplied with the confirmation email that the entrant will receive after submission of the online entry form) and be received via mail, courier or hand delivery to the address listed on the entry form, by the due date and time. LATE ENTRIES WILL NOT BE ACCEPTED.

If entries are on USB drive/s wrap them in bubble wrap then place them in a sealed envelope, ON THE OUTSIDE OF THE ENVELOPE WRITE IN THIS ORDER:

Entrants Name

category#_projectname_entrynumber.file-type

AND INSIDE THE ENVELOPE ALSO INCLUDE AN ENTRY LABEL WITH:
category#_projectname_entrynumber.filetype
Sample file name: Cat12_birdsofsuva_89.mov

For FTP entry see the information above.

Note:

Your discreet, personal entry number and entry labels will be forward to you in your entry confirmation email. It is extremely difficult and time wasting for our volunteers to try to match poorly named data entries to the hundreds of online entry forms we receive.

All entries must have the Awards entry label attached (this label is supplied with the confirmation email that the entrant will receive after submission of the online entry form) and be received via mail, courier or hand delivery to the address listed on the entry form, by the due date and time.

Late entries will not be accepted. As a suggestion, put USB's in sealed envelopes with the Category Number, Title, Entry Number & File-type written on the outside of the envelope as well as the entry Label with the Category Number, Title, Entry Number & File-type written on it inside the envelope. Always wrap thumb drives and portable hard drives in bubble wrap or similar to prevent damage and puncturing of envelopes or post packages.


Good Luck!

 
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