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Important information regarding the 2016 ACS State & Territory Awards Awards for Cinematography

If you are intending to enter the 2016 ACS State & Territory Awards for Cinematography, please read the following information carefully.

New Categories and Terms and Conditions will be posted on our website soon.

The categories and category descriptions have changed so please read the Categories carefully when they are posted.

As with last year, this year’s awards entries will only be via an online form. Once this online form is filled, you can pay via Credit Card, EFT or Cheque, and the entrant will be sent a confirmation email with further instructions on it regarding submitting your entry media.

Entries will not be accepted without the entry # clearly visible on the outside of the media whether it be USB, Hard Drive or Disc. You must put the media in an envelope along with the paperwork clearly showing the Category #, project name, entry # & filetype. We suggest you wrap USB's in bubble wrap so they don't puncture the envelope.

The ACS prefers data files entries and no tape formats will be accepted. Entries will only be accepted in the following formats:

• Data files: h.264, ProRes QT and Avid DNx on USB or Hard Drives

• Commercially produced DVD’s (no self authored DVD’s accepted)

• BluRay Discs

16:9 monitors are used for judging.
All entries must be submitted 16:9 full height anamorphic.
4:3 entries should be pillar boxed. 1.85 & 2.40 entries to be letterboxed.

Always submit the highest quality file / dub / media for every entry so they can be judged accurately and winners' work screened in the best possible form at the Awards. Poor quality entries impede the ability of the judges to accurately review the work, which may result in the disqualification of your entry, and in this case, entry fees are non-refundable.

Data files are preferred method of entry, and must adhere to the following guidelines in order to preserve image quality benchmarks:

H.264: Quicktime or MP4 files with a data rate of 5000kbps or greater.
ProRes: Quicktime files, ProRes422 preferred.
Avid DNxHD: Quicktime files in online resolution (ie 50mbps or higher), DNxHD 36 preferred.

Data files may be submitted on USB drives or hard drives. FTP may only be accepted if you are in a remote location and not able to deliver / post a USB drive. (FTP files: h.264 codec only - max 500mb!) You will need to contact the Awards organiser at your host branch to access the FTP link.

You will receive a confirmation email on completion of the online entry form. It will contain instructions on how to submit your entry, and will reference your unique entry number that you'll need to submit with your entry. Please follow the instructions carefully. All physical media entries must be submitted during office hours.

Data file entries must be named correctly. File must adhere to the following naming convention, note – do not put entrants name in file name:

category# _projectname_entrynumber.filetype
eg: Cat12_birdsofsuva_89.mov

Your discreet, personal entry number and entry labels will be forward to you in your entry confirmation email. It is extremely difficult and time wasting for our volunteers to try to match poorly named data entries to the hundreds of online entry forms we receive.

Entrants may place multiple entries on USB or Hard Drives, though an online entry form must be submitted for each individual entry. Each file must follow the naming protocol and USB or Hard Drives require a separate label for each file on the drive/s.

All entries must have the Awards entry label attached (this label is supplied with the confirmation email that the entrant will receive after submission of the online entry form) and be received via mail, courier or hand delivery to the address listed on the entry form, by the due date and time. Late entries will not be accepted. If entries are on USB drive/s then place in an envelope with the label.

All of this information is available on the ACS website, with the form itself and on the confirmation email entrants will receive. Remember, the onus is on the entrant to adhere to the terms and conditions to ensure that their entry is judged on merit.

If you have any queries, please direct your questions to your state’s Awards Co-ordinator.

Good luck with your entries.

 
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